A Meeting Facilitator Should Come From Outside the Organization

Organizations of all sizes have meetings. These gatherings are a way to get different members of the organization on the same page; and they are also a great way to evaluate current strategies or brainstorm new ones. However, unproductive meetings cause the company to hold even more meetings as resources are continually wasted. By some estimates, the average American worker spends 100 hours per month in meetings. Companies can avoid wasting expensive labor by making a commitment to holding more productive meetings. The best way to make this commitment is by bringing in a meeting facilitator.

When a company works with a facilitator, it sends the message that these meetings will be productive. The first thing that a facilitator will do is sit down with organizational leaders to determine why the meeting is necessary. In some cases, this research might show that a meeting is not the best way to address the problem. When the meeting facilitator determines that this type of gathering will benefit the company, the professional will begin planning the gathering.

A well thought-out meeting is a more productive meeting, so every facilitator will prioritize the planning phase. He or she will work with organizational leaders to outline objectives that need to be met during the meeting. These objectives can then be used to structure the rest of the meeting, by deciding: the types of questions that a facilitator asks, or who is asked to take part in the discussion. Once the facilitator has determined who needs to attend the meeting, he or she should make sure that each individual is able to attend. When a key decision maker is busy, many companies opt to hold the meeting without them, but this is a huge mistake. The end result is that employees will waste time in a meeting that will not produce a final decision.

Next, the meeting facilitator will distribute a summary of the information that he or she has learned. This information might include meeting goals and background information that will be used during the meeting to make decisions. By giving each organizational member access to this information, the facilitator ensures that everyone will be on the same page when the meeting starts.

During the meeting, attendees will understand why it is best to outsource the task of facilitation. The meeting facilitator must: lead the group discussion, ensure that each individual has a chance to speak, and direct the group to discuss certain ideas. A facilitator who comes from within the organization is likely to sway the direction that the discussion takes due to his or her own biases. Additionally, some team members will be reluctant to share thoughts or go against the leader’s opinion if they think that they are jeopardizing work relationships. An outside facilitator focuses on the problem at hand, and guides the group to a solution by asking for a consensus and ensuring that everyone is given the chance to speak. This ensures that meetings are more productive, which means that less meetings are necessary in the future.

Business Productivity in Relation to Technological Advancement

An entrepreneur starts a business in order to earn a profit by making use of his time, resources and expertise in order to be his own boss. It therefore calls for a businessman to be alert and find ways of improving his business that is if he wants to remain relevant in today’s business environment.

The essence of running a business is to provide the society with products or services while on the other hand the society provides it with an income as they purchase these products or services. It is therefore imperative for a firm to continuously incorporation and embrace new technologies if they are to remain relevant and survive harsh market conditions.

Due to the fast changing world we are currently living in, a business needs to change with the times so as to satisfy the constant changing market trends. This is by adopting new technologies and business methods that will guarantee the continuity of the firm in the current economic conditions.

With modern technology, services are usually offered efficiently and effectively, thereby improving the image of the business. Improvement of the quality of products and services then leads to standardization. Technology has enabled machines to perform work and in uniformity hence give consistent results. Advancement in technology has facilitated in machines’ ability to work faster and for long durations thereby greatly increasing the levels of productivity.

Technology has also greatly contributed to the success of business ventures by enhancing managerial control and simplifying business transactions. Managers in different parts of the globe can now access research findings and use the same to better their managerial skills.